1. All keynote speakers, plenary speakers and registered authors with accepted papers should prepare and upload a pre-recorded videoof their presentation. This is a pre-requisite for a paper to be included in the Conference Programme.
2. The pre-recorded videos will be available to the participants during the Conference and in thepost-Conference Video Library.
3. It is recommended that the pre-recorded presentation includes a window box with the speaking presenter via a webcam, instead of a voice-over presentation only.
4. There are several video conferencing tools available to easily record a presentation. Powerpointor Zoom is among the most preferable.
5. Our recommended approach is to record a compatible video, using a webcam or an external video camera to create a small window of the speaking presenter and an external microphone or headset for the audio.
6. Both Powerpoint and Zoompresentation software allow recording audio and video directly in the application and can export appropriate video files in MP4 format.
7. See relevant links below for more information regarding Powerpoint and Zoom.
   1. Powerpoint
   2. Zoom

8. Duration of the pre-recorded video:

• Plenary Speaker: 50 minutes and additional 10 minutes Q&A session.
• Oral Presenter: 10 minutes presentation and additional 5 minutes Q&A.

9. Recommended set for HD format is 1280 x 720 (or other “720p”) setting or higher.
10. Please be sure the video follows the template for your PowerPoint presentation provided below:

3WCII2021 Example of Template using PowerPoint presentation

• Use simple (e.g.: Arial, Calibri) and large (30+) fonts.
• Have NO embedded videos.
• File Format: MPEG-4 (.mp4) file.
• Video Quality: use an adequate front light and an appropriate background for the video headshot of the presenter. Check your files before submitting them to ensure their quality (video and sound).
• Please use the following naming convention when submitting your video:
  • Plenary#.mp4, where the Plenary# is the plenary number based on the tentative programme.

Tips for Recording:

• Use a place for recording as quiet as possible.
• Avoid areas that have an echo or bad acoustics.
• A good microphone close to the mouth. Avoid, if possible, using the default built-in microphone on the computer.
• Remember to speak slowly and enunciate clearly, without pausing.
• Make sure you have good front light – ensuring that the light shines brightly on your face. If your back is to a window, close the shades.
• Put the camera at eye level.
• Do a test recording of a couple of minutes and review the sound and picture quality before recording the entire presentation. Make adjustments if needed.

11. The plenary speakers and the oral presenter shall email the pre-recorded video presentation to scwcii2021@gmail.com by 21^st May 2021
12. The committee will confirm on the compatibility of the video with the system upon submission.
13. Should you have any enquiries please do not hesitate to contact us at  scwcii2021@gmail.com.