Guidelines for presenters

HYBRID CONFERENCE MODE

Once an abstract has been accepted, a presentation slot will be allocated to its author. By default, only one author is allowed to deliver the presentation per paper. However, co-authors who wish to jointly present the paper may do so by registering and making payments as individual delegates/listeners at the event.

The event offers two modes of participation for research authors:

  1. ONSITE PRESENTATION
  2. VIRTUAL PRESENTATION

PREPARING FOR YOUR PRESENTATION

In this category, presenters are given 10 – 15 minutes to present their work orally at the event venue including Q&A. Unless given permission by the event committee, all presentations must be conducted in English and Arabic (with English translation)

Each session will be moderated by a session chair who will be appointed by the organizers.

Please be prepared with enough material to fill the time allocated to you. The use of visual aids (e.g., MS PowerPoint or Prezi) is compulsory. Please email your PowerPoint presentation to the secretariat (vihasc@iium.edu.my) before 7 August 2023 to ensure the conference will run smoothly.

Presenters must be present in the hall to deliver their respective papers. However, their presentations will be live streamed so that they can also be viewed by virtual participants remotely.

PREPARING FOR YOUR SESSION

ONSITE PRESENTATION

If a paper is accepted for presentation to IHACS2023, the author (or at least one of the authors for a multi-authored paper) is expected to attend.

Presenters who do not appear to present their paper and do not inform the heads of the section or working group can cause considerable disarray, lowering the quality of panel sessions and conferences as a whole and impacting negatively on their relationships with other scholars.

Papers accepted for presentation at IHACS23 are accepted for presentation by their authors. If the authors are unable to attend, IHACS23’s policy is that the papers will NOT be presented. We do not allow papers to be presented by anyone who is not the author.

Please email your PowerPoint presentation to the secretariat (vihasc@iium.edu.my) before 7 August 2023 to ensure the conference will run smoothly.

VIRTUAL PRESENTATION

  1. Please submit your pre-recorded presentation following the instructions above before 7 August 2023
  2. In order to enter the platform, make sure you are registered for the conference. If so, you should have received the link to join. The committee will provide you with a personal link to join your session.
  3. Make sure to install Zoom on your computer or update it to Version 5.4; it will be requested to access the platform.
  4. Test your internet speed, we recommend an Internet connection download speed of at least 2.5Mbps.
  5. A microphone is recommended as well as a quiet place cut off from ambient noise for better interactions. Moreover, a USB-connected headset will offer better sound quality.

Technical staff will be assigned to each virtual session to ensure smooth transitions between presentations and promote speakers when needed (e.g., question period). A session chair will also be assigned to each session to facilitate and oversee the time and question period.